Find a Location
Just for Clients: Client Portal Webinars FAQ Pay Bill Refer a Company

File Tips

News, tips, and advice from your information management experts

How is bulk scanning priced — per page, per box, or by project?

SureOakAug. 26, 2026 |
Corodata generally prices bulk scanning per box, with pricing that depends on document condition, prep requirements, and indexing complexity. A customized quote follows a review of the scope and specifics of the archive, and current pricing details are available on the High-Volume Imaging page.
Read More

What qualifies as a bulk or backfile scanning project?

SureOakAug. 26, 2026 |
Unlike Scan on Demand, which pulls individual documents as needed, a bulk or backfile scanning project involves large-scale, complete-archive digitization. It’s typically triggered by regulatory requirements, system migrations, or mergers and acquisitions, or it can come from wanting to eliminate physical storage.
Read More

Can Corodata integrate scanned documents into my existing document management system?

SureOakAug. 26, 2026 |
Corodata delivers scanned files in formats and index structures designed to work with most existing document management systems, making it easier to fold digitized records into the workflows and platforms a business already uses.
Read More

How are scanned documents delivered to me?

SureOakAug. 26, 2026 |
Scanned documents are delivered to CoroVault, Corodata’s secure online records center, where authorized users can access them from any device. Documents can also be sent by email or FTP, and Corodata can forward files directly to a third party on request.
Read More

What file formats can my documents be delivered in?

SureOakAug. 26, 2026 |
Documents scanned by Corodata are typically delivered as high-resolution, searchable digital files, most commonly PDFs. Specific format requirements can be accommodated depending on how a business needs to store, search, or integrate the files into its existing systems.
Read More

What if my documents are fragile, oversized, or damaged?

SureOakAug. 26, 2026 |
Corodata handles fragile, oversized, and damaged documents with extra care during scanning, including materials like blueprints, ledgers, photographs, and X-rays. Preparation and scanning methods are adjusted to protect materials that may be delicate or irreplaceable, ensuring a quality digital image without risking further damage to the original.
Read More

What scanning technology does Corodata use?

SureOakAug. 26, 2026 |
Corodata uses industrial-grade scanning equipment capable of converting thousands of pages per hour at high resolution. A team reviews each document and applies customizable indexing and tagging fields like date, type, or client so files stay organized and searchable once digitized, even on large-volume projects.
Read More

How does Corodata maintain compliance with industry regulations like HIPAA, FACTA, and FDA?

SureOakAug. 26, 2026 |
When businesses need medical records storage solutions, Corodata’s scanning services are built to meet HIPAA, FACTA, FDA, and SSAE 18 requirements. Access rights can be set for individuals, and every document access is logged and tracked, giving businesses a complete audit trail to support compliance in regulated industries like healthcare.
Read More

How does Corodata ensure the security of my documents during scanning?

SureOakAug. 26, 2026 |
Corodata handles documents under strict security controls during scanning, with a documented chain of custody tracking records at every step. Facilities are monitored 24/7, access requires dual credentials, photo ID, and a signed NDA, and all staff are background-checked and trained in confidential document handling.
Read More

Can Corodata help me decide whether to scan everything or only scan on demand?

SureOakAug. 26, 2026 |
Corodata’s records management team can help determine whether to scan an entire archive or use Scan on Demand, evaluating factors like access frequency, retention requirements, and budget. Most businesses find a hybrid model works best. Using this approach, a business stores the full archive, scans documents as they’re needed, and shreds records once retention ends.
Read More