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High-Volume Document
Scanning

Bulk document scanning for a fully searchable, universally accessible, virtual database

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Preserving and Retrieving Your Documents

Imagine having instant access, from any web-capable device, to any file, record, form, document, or image you need. With Corodata's high-volume document scanning services and Client Portal, that becomes your reality.

We have the technology to create a completely integrated, fully customized records management solution with convenient digital access, for any size or type of business. The objective of Corodata's imaging and document scanning services is simple: to create a fully searchable, universally accessible database of easily managed images.

Hybrid Records Management

Before You Start: Understanding the Investment

High-volume document scanning typically costs $300–500 per box, depending on document condition, prep requirements, and indexing complexity. For a 500-box archive, that’s a significant investment. With On-Demand Scanning Services, you pay only for the documents you actually need—a fraction of the cost. That’s why many customers who come to us wanting to “scan everything” end up choosing Scan on Demand plus Records Storage instead.

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Outsourcing High-Volume Imaging

Safe and Secure

It can take hundreds or thousands of hours to digitize and file your documents and records in-house. By outsourcing your digitization needs to Corodata, you take advantage of our full suite of bulk document scanning and imaging solutions—you cut costs, ensure quality, and build a dynamic database that you can continue to add to.

Trust in RIM Experts

Corodata’s experts will work with you to understand your imaging requirements and provide you with a customized, economical, and reliable high-volume document scanning system.

For very large or highly specialized projects, we partner with trusted imaging specialists to ensure quality and timely delivery. Whether we handle your project in-house or with a partner, you get the same Corodata service, security standards, and single point of contact.

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Choosing the Right Scanning Approach

Every business has different needs. High-volume scanning works best when you need complete archive digitization. If you only need occasional access to specific documents, Scan on Demand Services may be a better fit.

High-Volume Document Scanning is a good fit when:

  • Regulatory compliance requires digital copies
  • Legacy system migration demands bulk data conversion
  • M&A due diligence needs access to complete archive
  • Workflow requirements mean frequent archive access
  • Physical storage elimination is a firm business goal

You might benefit from On-Demand Scanning + Records Storage if:

  • You only need occasional access to specific documents
  • Your archive is mostly records that won’t be accessed
  • Upfront digitization costs exceed your budget
  • You want to pay only for what you actually use
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document scanning services

Not Ready for Bulk Scanning Services?

Many businesses that come to us wanting to ‘scan everything’ find that a hybrid approach works better: store your records securely, scan what you need when you need it, and shred at the end of retention. It’s more cost-effecrtive and just accessible.

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Document Scanning FAQs

Is it more cost‑effective to scan everything or use scan‑on‑demand?

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Scan-on-Demand is more cost-effective than bulk scanning an entire archive upfront for most businesses. High-volume document scanning is priced per box, which adds up fast across a large archive, while on-demand scanning charges only for documents actually requested.

Can Corodata help me decide whether to scan everything or only scan on demand?

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Corodata's records management team can help determine whether to scan an entire archive or use Scan on Demand, evaluating factors like access frequency, retention requirements, and budget. Most businesses find a hybrid model works best. Using this approach, a business stores the full archive, scans documents as they're needed, and shreds records once retention ends.

What scanning technology does Corodata use?

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Corodata uses industrial-grade scanning equipment capable of converting thousands of pages per hour at high resolution. A team reviews each document and applies customizable indexing and tagging fields like date, type, or client so files stay organized and searchable once digitized, even on large-volume projects.

What qualifies as a bulk or backfile scanning project?

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Unlike Scan on Demand, which pulls individual documents as needed, a bulk or backfile scanning project involves large-scale, complete-archive digitization. It's typically triggered by regulatory requirements, system migrations, or mergers and acquisitions, or it can come from wanting to eliminate physical storage.

How is bulk scanning priced — per page, per box, or by project?

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Corodata generally prices bulk scanning per box, with pricing that depends on document condition, prep requirements, and indexing complexity. A customized quote follows a review of the scope and specifics of the archive, and current pricing details are available on the High-Volume Imaging page.

Can Corodata integrate scanned documents into my existing document management system?

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Corodata delivers scanned files in formats and index structures designed to work with most existing document management systems, making it easier to fold digitized records into the workflows and platforms a business already uses.

How are scanned documents delivered to me?

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Scanned documents are delivered to CoroVault, Corodata's secure online records center, where authorized users can access them from any device. Documents can also be sent by email or FTP, and Corodata can forward files directly to a third party on request.

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