File Tips

Media and tape vaulting is the offsite storage of backup tapes, hard drives, and other digital media in a secured, climate-controlled vault. Manufacturers vault ERP backups, CAD libraries, and system images so a fire, flood, or ransomware event at the plant doesn’t destroy the recovery copies as well. Corodata’s Firelock vaults are tested to withstand […]

Reducing storage costs starts with destroying records past their retention dates, since most file rooms hold years of material nobody is required to keep. Moving the remainder into offsite manufacturing document storage costs less than dedicating plant or office square footage to boxes, and Corodata clients save up to 60% compared to in-house or national […]

Corodata handles one-time purge projects of any size, from a single file room to an entire warehouse of expired records. Crews deliver locked collection containers, remove material on schedule, and complete manufacturing document destruction with a certificate documenting the job. Purge projects can also include retired computers and drives as part of asset disposition strategies […]

Moving records offsite frees production and office space, protects documents from onsite hazards, including California’s wildfire and earthquake risk, and puts physical access under documented control. Manufacturing records management through an offsite provider also standardizes retention and destruction, which reduces compliance risk. Manufacturing document storage typically costs less per square foot than plant or office […]

Retention periods for manufacturers vary by record type and regulation. OSHA requires employee exposure records to be kept for at least 30 years; the IRS expects most business records to be held for three years and employment tax records for four, and California requires sales and use tax records to be kept for four years. […]

Manufacturers store production records, quality assurance files, inspection reports, maintenance logs, purchase orders, contracts, supplier documentation, engineering drawings, and employee files offsite. Document storage for manufacturers also covers backup tapes and digital media through vaulting services. Records management for manufacturers works best when everything past its active-use period moves offsite, leaving only frequently accessed files […]