Store your business’ essential documents securely offsite to save space and ensure compliance.
Protect your business’s digital media in a secure, climate-controlled vault.
Preserve the safety and integrity of biological samples, pathology slides, and critical medical materials with secure, climate-controlled storage.
Optimize storage for pallets and bulk items with secure, scalable solutions ideal for growing businesses.
Secure your essential records like wills, evidence, trusts, and legal documents in our vault.
Easily manage and track your inventory online with Corodata’s secure and user-friendly Client Portal.
Need storage boxes? Order Corodata’s durable, secure boxes online in just a few clicks. Keep your records organized and protected.
Access your physical documents digitally with Corodata’s Scan on Demand service. Deliver secure, on-request scans directly to your device.
Digitize large quantities of documents efficiently with Corodata’s High Volume Scanning. Ensure quick, secure, and accurate conversion to digital files.
Securely access your digital and scanned documents anytime from your desktop, tablet, or phone with CoroVault.
Keep your business compliant and secure with our NAID-certified paper shredding services.
Securely dispose of IT assets with secure data destruction and responsible recycling.
Prevent data breaches with certified hard drive destruction, fully wiping data and ensuring compliance.
Host a shred event to provide secure shredding services to your community at a central location with our mobile shred truck.
We offer a range of secure, locked shred bins and consoles designed to safely store confidential documents and files. Explore our available options today!
Stay informed with the latest records management tips, industry news, and expert insights.
Unlock free exclusive ebooks, templates, and checklists to streamline your business operations.
Access free on-demand webinars to master Corodata’s client portal.
This guide reveals exactly which business records to keep and for how long.
Safeguard your business operations and speed up recovery during a crisis by completing this disaster recovery plan.
Easily maintain HIPAA compliance with our comprehensive checklist.
Since 1948, we have delivered secure records management solutions to help businesses confidently protect and manage their information.
Secure, FERPA-compliant education records management and storage services
9,000,000+
Record Storage Boxes Stored
17,000+
Clients Served
75+
Years In Business
California schools, districts, colleges, and universities work with Corodata for records management for education that scales with them, backed by certified destruction, an audit-ready chain of custody, and a single point of accountability from pickup to disposal. Whether you are clearing out a records room or building a long-term retention plan, we are ready to help.
Corodata handles all four services below, so educational institutions can utilize an all‑in‑one records management service backed by expert support.
We store education records in barcoded, climate-controlled facilities with restricted access and full tracking. Document storage for educational institutions means inactive files leave campus but stay retrievable, with delivery or scan-on-demand whenever a record is needed.
Backup tapes and digital media demand stricter storage conditions than paper records. We keep them in secure, climate-controlled vaults with the same chain-of-custody tracking, so your data is recoverable and audit-ready if systems fail or regulators ask.
When records reach the end of their retention period, we destroy them securely and issue a certificate of destruction. Certified shredding covers paper, while secure media destruction and IT asset disposition handle the hard drives, backup tapes, and retired devices that hold student data.
We convert paper records to secure digital files, scanning your existing archives or capturing new records as they're created. Scanning the records institutions use most keeps them searchable, while lower-use files stay in offsite storage.
Partner with Corodata to create a tailored records management strategy designed specifically for educational environments. Whether you need secure offsite storage, protected media vaulting, certified shredding, or responsible IT asset disposition, each solution is engineered to safeguard student data, support compliance, and keep your institution fully audit‑ready.
Schools, colleges, and universities face a constant tradeoff. Privacy regulations demand tight control over education information and records management, while decades of archived files compete for space that could serve students and faculty. The challenges below are the ones most often raised.
Student records management covers some of the most sensitive material an institution can hold. Enrollment records, academic transcripts, special education documentation, disciplinary files, and admissions records all contain personal information that must stay protected while also remaining accessible.
The Family Educational Rights and Privacy Act sets the baseline for education records management. FERPA applies to any institution receiving U.S. Department of Education funding. It gives parents and eligible students the right to access records and bars the disclosure of personal information without written consent. Failure to comply means an institution risks losing federal funding.
Most institutions sit on decades of archived paper. Organizing those records for retrieval, while juggling paper alongside newer digital workflows, gets harder as the volume climbs. Files that are rarely touched still have to surface the moment an audit or records request arrives, and the older the archive, the longer that search tends to take.
Every box of inactive files takes up space that could be used to serve students. School document storage onsite means administrative offices are filled with cabinets, and the cost of holding those records adds up in square footage. For many schools, moving inactive records offsite is the fastest way to reclaim space, cut costs, and better serve students.
Every Corodata service is built to keep education records compliant and protected, from the moment files leave campus to the day they're destroyed. For higher education institutions and K-12 districts alike, that means controlled access, documented handling, and certified disposal at every step.
We protect confidential information through controlled-access procedures that limit who can view, retrieve, or handle a record. The same obligation runs through university document management and K-12 records alike, and our processes are built to honor it.
Every record is barcode-tracked from pickup through storage, retrieval, and destruction. That documentation creates an audit-ready trail, so an institution always knows where a file is and who has handled it.
We handle records securely from collection through destruction, issuing certificates of destruction confirming that each record was properly disposed of. Certified processes reduce the risk of data exposure and the penalties that follow a breach.
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