Documents and records to be stored

Secure Financial Records Management

Financial records management for banks, credit unions, lenders, and financial services firms, including secure document storage, media vaulting, shredding, and scanning.

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17,000+

Clients Served

9,000,000+

Record Storage Boxes Stored

75+

Years In Business

Trusted Records Management for Financial Institutions

Corodata has provided financial records management services to California's banks, credit unions, accounting firms, lenders, and wealth managers since 1948. As the largest independent records management firm in California, we serve more than 17,000 clients from secure facilities in Northern California, Los Angeles, Orange County, and San Diego.

Financial institutions operate under some of the strictest regulatory frameworks in any industry. From offsite document storage and bank document management to certified financial document shredding, our services are built for the compliance, security, and retrieval demands of the financial sector, backed by SOC 2, NAID AAA, and PRISM Privacy+ certifications.

Our Financial Services Solutions

Corodata addresses each of these challenges with a complete suite of records management services, built specifically for the demands of the financial sector.

Corodata Records Storage Facility

Offsite Document Storage

We provide secure offsite document storage for financial institutions, with options to store records in our secure warehouse or within our climate-controlled vault for higher-value and more sensitive materials.

So, whether you're storing loan files, account-opening documents, signature cards, or audit workpapers, your records are protected by strict access controls, 24/7 monitoring, and a documented chain of custody.

Ideal for

Offsite Document Storage

  • Loan files
  • Account records
  • Signature cards
  • Audit workpapers
  • Board minutes
  • Archived financial records
Media and Tape Vaulting Storage Graphic

Media & Tape Vaulting

We provide climate-controlled media vaulting for the backup tapes, hard drives, and digital media that financial institutions rely on for compliance and continuity.

Whether you're storing core banking system backups, encrypted customer data, or disaster recovery copies, your media is protected in a fire-suppressed, environmentally monitored vault with access controls and a documented chain of custody.

Ideal for

Media & Tape Vaulting

  • Core banking system backups
  • Encrypted customer data
  • Tape archives
  • Disaster recovery media
corodata shredding truck

Secure Shredding & Destruction

We provide NAID AAA-certified financial document shredding and media destruction services to help financial institutions safely dispose of records once retention requirements are met.

Our shredding services protect your business from data breaches, reduce liability, and ensure compliance with documented Certificates of Destruction for every job.

Ideal for

Secure Shredding & Destruction

  • Expired loan files
  • Closed account records
  • Outdated statements
  • Retired media

Document Scanning Services

We provide document scanning services that allow financial institutions to access records digitally while preserving original documents. From scan-on-demand to high-volume, bulk scanning, we convert physical records into secure, searchable digital files.

This hybrid approach supports faster access, improved audit response, and reduced reliance on paper, without compromising security.

Ideal for

Document Scanning Services

  • Active loan files
  • Frequently accessed account records
  • Audit-prep documents

Protect Your Financial Records with Confidence

Talk to Corodata about building a financial records management program for your institution. From offsite storage and media vaulting to certified shredding and ITAD, every service is built to keep your records secure, compliant, and audit-ready.

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Challenges Facing Financial Services Organizations

Financial institutions face a unique combination of regulatory pressure, security risk, and operational complexity that few other industries match, making the right records management partner a critical part of staying compliant and audit-ready.

Regulatory Compliance & Audit Readiness

Financial records are governed by overlapping regulations, including SEC Rules 17a-3 and 17a-4, FINRA Rule 4511, GLBA, SOX, and FACTA. Each carries its own retention requirements, audit trails, and destruction standards.

Data Security & Risk Management

Financial records contain some of the most sensitive personal and financial data in any industry. A single breach can trigger regulatory penalties, class action exposure, and reputational damage to an organization that lasts for years.

Managing Physical and Digital Records at Scale

Most financial institutions operate in hybrid environments, with decades-old paper records alongside active digital systems. Managing both formats under a single retention policy requires infrastructure that organizations rarely build in-house.

Business Continuity & Disaster Recovery

Offsite records storage and media vaulting provide the geographic redundancy that vital financial records, backup tapes, and core system media need to survive fire, flood, earthquake, and cyber incident.

Serving a Range of Financial Organizations

Helping California Businesses Including:

  • Banks
  • Credit Unions
  • Accounting Firms
  • Wealth Management Firms
  • Insurance Companies
  • Mortgage Lenders
  • Fintech Companies
  • Trading Firms
  • Trust Companies

Services Built for Compliance and Security

Corodata

Regulatory Requirements

Our financial document storage and destruction services support compliance with the regulatory frameworks that govern financial institutions, including FINRA, SEC, GLBA, and FACTA. Our SOC 1, SOC 2, NAID AAA, and PRISM Privacy+ certifications are independently audited and renewed annually.

Corodata

Secure Chain of Custody

Every record is barcoded at intake, logged into our inventory management system, and tracked through every movement, from pickup to storage to retrieval to destruction. Documented chain of custody is the difference between a records program that passes an audit and one that cannot defend itself.

Certified Shredding & Destruction

We provide NAID AAA certified paper shredding, hard drive destruction, and IT asset disposition for retired servers, laptops, and storage media. There is a documented Certificate of Destruction for every job, with a paper trail that’s built into the process from intake through final destruction.

Customer Reviews

Beth Smith
2 weeks ago
Our company has had a great experience with Corodata over the many years they have serviced our office. The entire team is wonderful, but I especially want to recognize the people who come out to do our shredding. They are always friendly, professional, dependable, and a pleasure to work with.
tom trachuk
2 weeks ago
From first contact to completion Joanne has been absolutely terrific in assisting and arranging the transfer and storage of our firm's legal case and operational files for a price far less than we were previously paying. In every facet Joanne earned an A+.Milan J who did the actual moving and transporting the hundreds of boxes to their new Coro Data facility was super friendly, efficient, accommodating and speedy. Thank you Joanne and Milan J for making this a seamless transition. Thomas Trachuk Dang & Trachuk, Attorneys.
Peter Rehon
3 weeks ago
Corodata was absolutely outstanding and their team was just great to work with. Liz Rudolph was the team member I dealt with and she was fantastic. I cannot say enough good things about them.
frank
3 weeks ago
Great Company-- Professional Staff- Great Service- KUDOS to Leticia work ethic-work wisdom & great customer service all rolled into one. Thank you for being a blessing
greg annis
3 weeks ago
Corodata has been a fantastic vendor for our document destruction needs. They provide prompt service and are very responsive in scheduling/canceling appointments.
Natalie Millares
4 weeks ago
Cristine G. is always very helpful and answers all of my questions. She is very patient and explains things well.
Great customer service! Even though we reached out to the incorrect person, they were able to guide us to the right department and made sure we got what we needed.
Alvina White
1 month ago
Susan Nesh was extremely helpful and knowledgeable. She answered all of my questions and provided exactly the information I was looking for. I really appreciate her professionalism, patience, and willingness to help. Thank you, Susan, for your excellent service!
Great company to work with for shredding. Easy to contact, reliable service. Thanks, Corodata!
Maria Gonzalez
1 month ago
Love the quick turnaround response when I submit a request for pick-up at the office. Scheduling and pick-up are very efficient.
Salvador Jr
1 month ago
Corodata is always on target with p/u's and deliveries. Keep doing what u are doing. Bravo!!
Samantha Meza
1 month ago
Great service provided by Thomas R., pick-up was smooth and super fast. Been using Corodata for years.
Brent Meadows
1 month ago
Corodata does an outstanding job of handling our physical records. They are always responsive to our needs, and flexible when urgent requests arise. I highly recommend!
Front Office
1 month ago
They were friendly and quick.
Jasmin Pantoja
1 month ago
Best shredding company- locally operated and way better than Iron Mountain.
Caren Lawrence
2 months ago
Corodata is the best! Very professional and organized. They handle all of our storage. I would like to Commend Susan Nesh who is our direct contact to Corodata. I am always able to reach her and she responds quickly to assist us in handling whatever we need. I would also like to commend the Corodata representative who responds and pick up our orders, Rene! He is also very knowledgeable in helping us properly prepare for storage and the materials we need. He always responds in a timely manner and can be depended upon. Thank you Susan and Rene!
Ivana Schmeing
2 months ago
We had a great experience with this shredding company. The team was professional, efficient, and handled our office documents securely and with care. We would gladly use their services again and highly recommend them!
Sophia Magdaleno
2 months ago
Wow! Christine, Roger and Susan are outstanding workers. They answered all my questions helped make sure everything was picked up effectively and efficiently! If you ever need help, make sure you request Christine, Roger and Susan to help you. I am amazed by my customer service I received.
duchess redil
2 months ago
Service is always prompt and staff is respectful
Sandra Mendoza
2 months ago
cristine was very helpful and explained the process of how long it will take
Bella Nix
2 months ago
Amazing place. Always helpful, and when in need, you guys are quick and reliable. Definitely coming back.
Theresa Brock
2 months ago
Service is awesome and courteous. Thank you!!
Ryan Berry
2 months ago
Corodata is great!! They handle all of our police departments' offsite files. Super convenient. They're very efficient and quick with their service. Always so prompt with their emails and support. Been using them for years and I'd never switch to anyone else!
IAN WACHOVIA
2 months ago
After dealing with Iron Mountain, switching to Corodata felt like leaving a complicated relationship and finally finding someone who actually communicates. The Corodata team made the transition simple, answered my questions and did not make me feel like I needed a treasure map just to find my own records. Their staff has been responsive, professional and easy to work with from the beginning. From Thomas making sure that my inventory was updated to Susan Scheduling all of my pick ups. Everything has been much more organized and straightforward, which is exactly what you want when trusting a company with important documents. I am very happy I made the switch and would definitely recommend Corodata in Corona to any business looking for better service and fewer headaches.
Sean Sedano
2 months ago
I’ve had a great experience with Corodata in Corona. Their team is professional, friendly and always willing to help. They make the process easy and communicate clearly whenever there are questions or service updates. The staff takes pride in their work and it shows in the way they handle customers and their services. Whether it is records storage or shredding , they are dependable and focused on getting the job done right. Huge shoutout to Cristine as she is always helping me with my shred pick ups or if I have questions about my boxes being stored. She is amazing to work with! It is refreshing to work with a company that values customer service and builds strong relationships with its clients. I would definitely recommend Corodata to any business looking for a reliable and trustworthy partner.

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FAQs

What are FINRA record retention requirements?

FINRA Rule 4511 requires member firms to preserve books and records in a format and media that comply with SEC Rule 17a-4, with a default retention period of at least six years for records that have no specified period elsewhere. Customer account records are generally retained for at least six years after account closure, while customer communications typically require three years. A defensible bank document management program maps each record type to its governing rule and retention period.

What regulations impact financial records storage and retention?

The storage of financial documents is governed by SEC Rules 17a-3 and 17a-4, FINRA Rule 4511, GLBA, SOX, and FACTA, with additional state requirements from laws like the California Consumer Privacy Act and the California Delete Act. Most financial institutions build retention schedules that map each record type to the regulation that governs it.

Is offsite document storage more secure than storing records on-site?

For most financial institutions, offsite document storage in a SOC 2 compliant facility provides physical security, environmental controls, fire suppression, 24/7 monitoring, and a documented chain of custody that on-site storage rarely matches. Bank document storage offsite also frees up premium office space and reduces the operational burden of managing records in-house.

What is compliant document destruction?

Compliant document destruction is the secure, documented disposal of records that have reached the end of their retention period. For financial institutions, this means NAID AAA certified shredding with a Certificate of Destruction issued for every job, providing the audit trail that banking records management programs require.

How often should financial records be shredded?

Financial records should be shredded as soon as they reach the end of their regulatory retention period. Most financial institutions use scheduled shredding with weekly, biweekly, or monthly pickups for routine destruction, supplemented by one-time purge shredding for larger cleanouts. A consistent bank document management cadence is the easiest way to stay ahead of retention deadlines.

When should financial institutions move records offsite?

Records should move offsite once they are inactive but still within their retention period. Active records that are accessed regularly can remain on-site or be digitized via scan-on-demand, while inactive records are the strongest candidates for off-site storage. For most institutions, this is the point where financial services document management becomes more efficient and more secure with a dedicated partner.

How quickly can stored records be retrieved when needed?

Standard retrieval through Corodata is fulfilled the same day or next business day, depending on service area and request type. Scan-on-demand delivers a digital copy of a specific file through our secure client portal, often within hours of the request. Fast retrieval is one of the core advantages of a professional financial records management program versus scattered onsite storage.