San Jose Records Management, Document Storage & Shredding Services

Covering the high-tech, legal, medical, and general business community across San Jose, Santa Clara, Peninsula, and Tri-Valley

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Your Local Partner for Secure Records Management

As California's largest independent records management company, we provide offsite records and tape storage, document shredding, hard drive destruction, and on-demand document scanning — all backed by HIPAA, NAID AAA, and SSAE 18 compliance.

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Corodata Records Management - San Jose

450 Charcot Avenue, San Jose, CA 95131

Monday-Friday | 8am – 5pm

After Hours Emergency: (714) 459-0229

Closed New Years Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Christmas Day

Facility Features

25+ digital camera feeds
24/7 DVR monitors
Climate-controlled vault
Private and secure access room
In-rack fire suppression system
Security restrictions and protocols

Get Directions (877) 647-3267

Frequently Asked Questions (FAQs)

Are there a pickup or delivery options?

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Yes, Corodata offers delivery and pickup services.

We are committed to helping your business, offering pickup and delivery options on a same day, next day, and rush basis. Want to see an electronic image of the record? No problem. We can scan and email it to you.
We can provide scan on demand service with our secure image repository.

Can Corodata help with permanent removal from another provider?

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Yes. We specialize in transitioning clients from other providers. Our team manages the full process—from coordinating the permanent withdrawal to securely transferring your records into our system with full chain of custody and barcode tracking. Many clients switch to Corodata for better visibility, pricing transparency, and local and personalized customer service.

How do you ensure the longevity of stored media and tapes?

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We store media and tapes in climate-controlled environments with optimal temperature and humidity levels to prolong their lifespan.

Is commercial storage better than leasing more warehouse space?

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For many businesses, yes. Commercial storage can be a cost-effective alternative to leasing more office or warehouse space, especially in high-rent areas. Corodata also notes month-to-month flexibility, so businesses can scale storage up or down as needs change.

Is offsite document storage more secure than storing records on-site?

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For most financial institutions, offsite document storage in a SOC 2 compliant facility provides physical security, environmental controls, fire suppression, 24/7 monitoring, and a documented chain of custody that on-site storage rarely matches. Bank document storage offsite also frees up premium office space and reduces the operational burden of managing records in-house.

What compliance standards does Corodata follow?

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Corodata follows multiple industry-recognized compliance and security standards to help organizations securely manage, store, and destroy sensitive information. These standards support industries with strict privacy, security, and regulatory requirements, including healthcare, legal, financial services, and government.

HIPAA Compliance

Corodata undergoes independent HIPAA audits and follows safeguards designed to protect protected health information (PHI) and electronic PHI (ePHI), including employee training, physical security controls, and secure information handling procedures.

SSAE 18 / SOC Audits

Corodata renews its SSAE 18 Type II audit annually, covering internal controls and security processes.

SOC 1: Controls related to financial reporting and operational integrity
SOC 2: Controls focused on security, confidentiality, privacy, availability, and data protection

NAID Certification

Corodata is NAID Certified for secure document destruction, including:

Plant-based shredding
Mobile shredding
Hard drive destruction
Electronic media destruction

NAID certification includes scheduled and unannounced audits to verify secure destruction practices and chain-of-custody procedures.

PRISM Privacy+ Certification

Corodata maintains PRISM Privacy+ Certification through i-SIGMA, validating compliance with data privacy and records management best practices for physical records and removable media storage.

Additional Regulatory Support

Corodata also supports organizations subject to regulatory frameworks such as:

HIPAA
Sarbanes-Oxley (SOX)
Gramm-Leach-Bliley Act (GLBA)

These compliance standards help ensure secure records storage, controlled access, auditability, secure destruction, and regulatory-ready information governance.

San Jose Service Areas Include

San Jose

Cupertino

Mountain View

Palo Alto

Campbell

Los Gatos

Saratoga

Los Altos

Milpitas

Fremont

Newark

Sunnyvale

Redwood City

San Carlos

Menlo Park

Belmont

Atherton

Morgan Hill

Gilroy

Santa Cruz

Monterey

Pleasanton

Livermore

Dublin

Union City

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Document Storage

Managing physical records internally can consume valuable office space and increase compliance risk. Corodata provides secure offsite document storage and records management services for businesses throughout San Jose and Santa Clara County.

Our records storage solutions include:

Secure barcode-tracked file storage
HIPAA-compliant medical records storage
Legal file storage
Climate-controlled media vaulting
Fast file retrieval and delivery
Scan-on-demand services

With over 75 years of experience, Corodata helps businesses improve security, reduce storage costs, and maintain regulatory compliance. Learn more about our offsite document storage services.

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Shredding Services

Need reliable and secure shredding services in San Jose? You’ve come to the right place. We offer paper and document shredding for San Jose businesses and residents, as well as hard drive and media destruction. We understand the importance of secure destruction when it comes to your confidential materials, which is why we provide an airtight process, from the moment you give us your data all the way to its destruction. Our shredding services in San Jose include:

Paper and document shredding, which may include scheduled shredding with a shred day, or a one-time service.
Hard drive and media destruction remove all traces of data from any type of media or hard drive.
HIPAA-certified residential shredding.

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Offsite Tape & Media Storage

Safeguarding your business from theft or natural disasters is integral to any organization’s success, and we take your information’s protection seriously. View our media and data vaulting services, which include offsite media storage and backup tape rotation throughout the entire area.

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Document Scanning Services

Digitize paper records and improve information access with Corodata’s secure document scanning services.

We help businesses:

Convert paper files into searchable digital records
Reduce physical storage needs
Improve workflow efficiency
Support compliance initiatives
Enable remote document access

Our document scanning services are for San Jose businesses wanting to convert their paper documents into an easy-to-access digital form. Whether you’re working to organize your data in a more efficient, easily accessible way, or simply sift through important information, our scan-on-demand process is for you. Learn about our document scanning services .

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Customer Reviews

Beth Smith

2 weeks ago

Our company has had a great experience with Corodata over the many years they have serviced our office. The entire team is wonderful, but I especially want to recognize the people who come out to do our shredding. They are always friendly, professional, dependable, and a pleasure to work with.

tom trachuk

2 weeks ago

From first contact to completion Joanne has been absolutely terrific in assisting and arranging the transfer and storage of our firm's legal case and operational files for a price far less than we were previously paying. In every facet Joanne earned an A+.Milan J who did the actual moving and transporting the hundreds of boxes to their new Coro Data facility was super friendly, efficient, accommodating and speedy. Thank you Joanne and Milan J for making this a seamless transition. Thomas Trachuk Dang & Trachuk, Attorneys.

Peter Rehon

3 weeks ago

Corodata was absolutely outstanding and their team was just great to work with. Liz Rudolph was the team member I dealt with and she was fantastic. I cannot say enough good things about them.

Celica Garcia Plascencia

4 weeks ago

Great customer service! Even though we reached out to the incorrect person, they were able to guide us to the right department and made sure we got what we needed.

Ivana Schmeing

2 months ago

We had a great experience with this shredding company. The team was professional, efficient, and handled our office documents securely and with care. We would gladly use their services again and highly recommend them!

Ryan Berry

2 months ago

Corodata is great!! They handle all of our police departments' offsite files. Super convenient. They're very efficient and quick with their service. Always so prompt with their emails and support. Been using them for years and I'd never switch to anyone else!

Alvin John Cenabre, D.D.S

2 months ago

I’ve been searching for the best quotes for these services, and Corodata offered the most competitive pricing by far. Their team was professional and communicative, calling ahead to let us know they were on their way. A special thanks to Bruce E., who was incredibly kind, helpful, and friendly throughout the process. I had a great experience and will definitely use their services again. Highly recommended!

Kanisha Davis

3 months ago

I have had multiple jobs where we used Corodata and they have been wonderful over the years.

Christie Guinsatao-Toledo

3 months ago

Cam has been consistently helpful and responsive in all of our communications. She is professional, quick to assist, and always follows through when needed. I appreciate her support and the positive experience she provides.

Travis Keller

3 months ago

Miles and Marshall provided swift, concise, and excellent customer service when I needed scanning of my documents completed. Marshall emailed me back almost immediately every time and helped me coordinate document drop off. The scans are crystal clear and had a very fast turnaround considering the number of docs. I also dropped off a packet for shredding. Kudos and thank you to whoever did they actual scanning. High quality scans that are easily searchable and they even broke them down into the individual packets i dropped the documents off in. This service is super beneficial to me and I would definitely recommend Corodata for any large doc scanning needs you may have.

darice mock

4 months ago

Friendly & helpful staff.

Marlena De Santiago

4 months ago

Miles and I have been working together for the past few years and he makes the site visits such a smooth process.

Brian Hicks

5 months ago

We’ve had a great experience working with Corodata for our storage needs. Their service is reliable, responsive, and easy to work with. Miles Denecke is especially outstanding—he’s knowledgeable, proactive, and genuinely focused on solving problems quickly. It’s clear he cares about doing things right. I highly recommend Corodata and working with Miles.

Veronica A.

5 months ago

Our organization has had a very positive experience with Corodata Shredding. As a small nonprofit, reliable service and responsive support are extremely...

Kenny N.

5 months ago

Good customer service, helpful and responsive. I would recommend this vendor. They provide all the details prior to pick up.

Office Assistant

5 months ago

We are just starting out using Corodata and so far we have felt very welcome. From our tour with Jason Perry, to getting started with our forms with Miles, it has been an easy transition so far. I like that there is always an actual person to help us with our storage.

Sammy Songie

6 months ago

I've used Corodata for both my current workplace and former, and they've always been very helpful!

David W.

6 months ago

I contacted coro data to get a simple quote on destruction of some documents. The entire experience was fantastic. There's nothing I like more than getting...

Bella allebasi

6 months ago

Their fees are the lowest in the Bay area!! I am very impressed on the level of professionalism from Corodata. As a new customer they have made the transition very easy, they have kept me informed of the process & always available to answer any concerns I may have. Thank you Corodata

Paul M.

6 months ago

Great service. Liz was super friendly and helpful ! Easy to find. Easy to unload. Thanks!

Val Woodruff

7 months ago

My employer has used Corodata for many years for offsite document storage. Requesting container delivery (and pickup) is as easy as an email. The delivery is within 24-48 hours, depending on how many boxes I'm requesting. Drivers are always very courteous.

Jill Ayers

7 months ago

We have shredded boxes of files with Corodata for several years. They reply quickly when we request an appointment and the pick up is always fast, easy and reliable.

Robert Sandoval

7 months ago

Our company recently signed up with Corodata. I was able to set up my login and have boxes picked up within a short amount of time. Miles Denecke was helpful with online support and Kevin (driver) was very accommodating. Thanks.

Sofia Abarca

7 months ago

We’ve been using Corodata for several years to support both our company’s and our members’ needs, and they have been consistently outstanding. Their service is reliable, secure, and highly professional. They understand the importance of confidentiality and handle sensitive materials with the utmost care. Scheduling is always smooth, pickups are prompt, and their team is courteous and dependable. It’s clear they take compliance and security seriously, which gives us and our members complete peace of mind. We truly value this partnership and highly recommend Corodata to any business looking for a trustworthy, long-term shredding provider.

Melissa OBrien

7 months ago

I wanted to reach out and let you know how impressed I was with Marshall’s service this week. He assisted me in prepping a massive move and clearing out a significant amount of storage boxes to transition over to your warehouse. Marshall’s work ethic was truly impressive. He didn't just do the job; he took initiative and handled every item with genuine care. I’ve been incredibly overwhelmed balancing this project alongside three other high-priority deadlines due by the end of the week; however, with Marshall’s expertise and support, I was able to finally check this off my list. It’s rare to find that level of dedication, and I wanted to ensure his efforts didn't go unnoticed. Marshall is a credit to your team, and his performance confirmed that I certainly made the right decision in choosing Corodata.

Document Management Services Customer Success Story

See how Corodata Helped one of the largest California school districts secure their files, and manage their inventory.

Read our case study

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